Caitlyn & oward
Booking Your Room
About the resort
room categories
Passports & Insurance
FAqs + contact
explore the links below to learn about the resort, available rooms, book your stay, and more
the run down
RSVP by booking your room : June 4th, 2024
Final Payments Due : December 9th, 2024
Wedding Date: Saturday, April 5th, 2025
when + important dates
The couple has pre-reserved rooms for you at
Hard Rock Hotel Riviera Maya, a stunning, all-Inclusive resort in Puerto Aventuras, Mexico.
The resort is located about 45 minutes from the Cancun International Airport (CUN)
where
Caitlyn & Howard have already pre-reserved rooms at the resort for their wedding guests through our travel agency.
See below to snag your room for this special celebration!
how to book
To attend the wedding, guests must stay at Hard Rock Hotel Riviera Maya within our wedding group room block.
please note
The resort requires a 3 night minimum stay.
We have rooms reserved for April 2nd - April 9th, 2025, but you are invited to stay longer (based upon availability).
about the resort
Hard Rock Hotel Riviera Maya is where luxury meets satisfaction on a stage of stunning tropical views, a private white sand beach, and exclusive saltwater snorkeling areas. It's all capped off with an inviting traditional design, legendary Hard Rock hospitality, and undeniable excess at every turn. Live large at the Hard Rock Hotel in Riviera Maya and enjoy the very best of paradise for all. Or, pack your appetite for opulence and hit Heaven — an elevated and exclusive retreat for adult guests only featuring a private adult beach, superlative amenities, and dining at its finest.
Hard Rock Hotel Riviera Maya
all inclusive resort
included all inclusive amenities
• Unlimited access to à la carte Dinner dining options without reservations required
• Unlimited international and domestic top-shelf spirits
• Daily activities
• 24-hour room & concierge services
• Pool and beach wait service
• Daily refreshed mini-bar with soft drinks, juice, bottled water and beer
• Daily maid service
• Endless daytime activities and live nightly entertainment
• Theme parties, oceanfront bars and entertainment venues
• No wristbands required
• All taxes and gratuities
• Free Wi-Fi in all areas of the resort
available room types
Caitlyn & Howard have reserved the following room types at
Hard Rock Hotel Riviera Maya. Review your options and rates below.
Please indicate your preferred room category when making your reservation.
Inventory is limited, so book early to guarantee your room.
Deposit is $150 per person + the optional travel insurance
book now >>
Heaven- Deluxe
Gold
adult
only!
Available as a King Bed or Double Beds!
Consider this room your all-access pass to club awesome. So kick things off in style and never look back!
482 sq. ft room size with Garden view
3 night package for King,$1707, Additional nights: $469/ night
3 night package for Double Beds, $1764, Additional nights: $488/night
**There is a limited number of Double beds**
Prices are listed for 2 ADULTS PER ROOM and include
All- Inclusive Hotel
and Round Trip Airport Transportation
Heaven
section
is exclusive
only for
guests
staying in
heaven
**Additional adults will be additional cost**
book now >>
acieda eluxe Gold
Consider this room your all-access pass to club awesome!! So kick things off in style and never look back with two double beds!
482 sq. ft room size with Garden view
3 night package for Double Beds, $1,779, Additional nights: $493/night
Prices are listed for 2 ADULTS PER ROOM and include All- Inclusive Hotel and Round Trip Airport Transportation
Family
RooM!
**Additional guests will be quoted upon request**
book now >>
eluxe amily-
wo edroom
Swap the minivan for the tour van, buckle up, and go for a ride straight to the front row of paradise with world-class extras including two connecting rooms, one with a king bed, and the other with two double beds.
964 sq. ft room size with Garden or resort view
3 night package for Suite including 1 King + 2 Double Beds, $3,675, Additional nights: $1,025./night
Prices are listed for 4 ADULTS or Children in this ROOM and include All- Inclusive Hotel and Round Trip Airport Transportation
passports
Urgent & important passport information
A passport is required. Current passport process time is up to 12 weeks.
If you do not have a passport yet, this doesn’t allow much time for a hiccup. I strongly recommend that you get your passport applications submitted NOW!
If you have a passport, check your expiration date NOW!
Do not wait, do not pass go, because there is NO get out of jail free card on this thing! DO NOT get a Passport card because it is cheaper. That only works for travel by car, crossing the borders to Mexico and Canada.
YOU NEED THE BOOK!
travel insurance
PROTECT YOUR INVESTMENT
WITHOUT TRAVEL INSURANCE, ALL PAYMENTS ARE NONREFUNDABLE
Travel protection is your best way to recoup any lost deposits if you need to cancel.
It also includes post-departure coverage for things like medical expenses or lost luggage.
We recommend RoamRight, but you may choose to purchase insurance from any carrier you would like.
INSURANCE COST is based on age, length of stay, among other factors.
The average cost per wedding guests for the travel protection we offer is $159 per person.
view full coverage details >>
book my room
to book a room:
reservation instructions
1. Read the important information included in the links above.
2. Select your room type from the rooms listed
3. Fill out the reservation form (click the button below!)
4. You will receive an invoice and a payment link within 3 business days.
Note: Roommates should designate ONE person to fill out the form (one form per room, not per person).
LET'S GO >>
FREQUENTLY ASKED QUESTIONS
What is a room block?
Can we come earlier or stay later?
How much will this cost?
Is there a payment plan?
How do I get a quote for my room?
I am sharing a room with another guest.
How does that work?
What about airfare?
Can I book my airfare with points or miles?
Travel Insurance FAQs
What if I book and need to cancel?
Do I need a passport?
What happens if I don't book with Vacations By Melissa?
Have more questions?
• This means that Caitlyn & Howard have paid a deposit to pre-reserve rooms for your group.
• The couple has signed a contract with the resort and has committed to a minimum number of rooms
• Only rooms booked with Vacations By Melissa count toward this contract
• The resort has a 3 night minimum stay requirement, but you are welcome to come earlier or stay later!
• We have reserved several different room types for you to choose from.
Absolutely! Please include your requested dates on the reservation form, and I will confirm availability.
• The rates listed are PER ROOM,PER 2 ADULTS and include:
• Hotel Accommodations
• All Inclusive Amenities
• Round trip shared transportation between the Cancun Airport (CUN) and resort
• Hotel, Tax & gratuities
• All wedding events & activities
• Optional Travel insurance is available to protect your investment
Yes! Initial deposits of $150 per person are due within a week of room booking (no later than) *****, 2024.
Final payment is due December 9th, 2024.
You are welcome to make additional payments at any time.
Payment plans are interest free!
• All quotes start with the reservation form. Fill out that form and I will get back to you with a quote.
• In your reservation form, make sure to include the ROOM TYPE you want to book
• Please coordinate with your roommate and designate ONE person to fill out the reservation form.
• Reservation forms should be one per ROOM, not one per person. When I get your form, I will email both of you and explain next steps.
• If you and your roommate live at different addresses, please make sure to include the second passenger's contact info. This can go in the notes field.
• While Caitlyn & Howard request that you book your room with the group, you are welcome to book your own airfare.
• If you would like assistance with air, we are happy to help!
• If you book your own air, please forward your air confirmation to me no later than September 4th, 2024. This is how we schedule your transportation pick up at your destination.
• Book airfare to Cancun. The airport code is CUN.
• You are welcome to book your own airfare however you'd like (cash, points or miles). If you book your own air, please send me the confirmation asap so I can schedule your ground transportation.
• Due to contract deadlines, we recommend booking your hotel room as early as possible and adding air when you're ready.
Travel insurance is HIGHLY recommended and protects you if you need to cancel your trip. Since all-inclusives are pre-paid, insurance protects your investment if you need to change your plans. Without travel insurance, there are no refunds for any reason.
Travel insurance is based on the cost of your room. Please see pricing tiers above.
This insurance must be added at the time of DEPOSIT.
Travel insurance includes more than just cancellation coverage... it includes post-departure coverage and medical coverage as well! Did you know that most USA health insurances do NOT work in Mexico? If you need to see a doctor for an illness or a small mishap, you will be charged in cash upfront before a doctor will treat you. Insurance helps reimburse you for these unexpected costs.
• Since all inclusive resorts are pre-paid AND non-refundable, travel insurance is encouraged to protect your investment.
• Life is unpredictable; plans can change.
• The cost of insurance is based on the cost of your room (see pricing tiers above)
• Without insurance, there are no refunds should your plans change.
• Without insurance, you will also not have any medical coverage for mishaps or catastrophic events. Your US health insurance will likely not work outside the US.
Yes, all international travelers are required to have a passport, including infants and children. To learn more about the application process, please visit the U.S. Department of State website.
If you already have a passport, please check the expiration date. The U.S. State Department recommends that international travelers have 6 months of validity on their passport after their return trip date.
Caitlyn & Howard have paid a deposit to pre-reserve rooms for your group. They have a group contract that allows them to offer additional benefits for their guests. The couple kindly asks that you book your hotel within our designated group contract here at Vacations By Melissa.
There are several reasons why you should honor the couple's wishes and book the hotel portion with the group:
• The couple has worked with me to negotiate a contract for the ENTIRE group. This allows the couple to offer some amazing and fun surprises for all of you.
• These events and special amenities are based on a group minimum and the couple is required to meet that minimum number of rooms. Rooms booked outside the group contract do not count toward this minimum.
• Groups are given priority status at the resort, so you might miss out on some VIP treatment.
• Groups are given priority in terms of an oversold situation. If the hotel over sells, your group is protected but your reservation is not. You could be walked to another location.
Guests who do not book within the group contract unfortunately:
• Will not get the group rates
• Will have to pay upfront vs. over time.
• Will not receive any pre-departure, trip support or post-trip support from me.
• Unfortunately I cannot assist with travel arrangements made outside of the group, nor can I assist in the event of an emergency.
• Finally, you are not "officially" recognized by the hotel as being part of our event. The hotel group contract and wedding event pricing are planned in tandem.
• Guests staying off property will be charged a day pass to attend the wedding events. The resort has the right to stop selling day passes if the property reaches 90% capacity or greater. Off-property guests are welcome for 30 minutes prior to the ceremony start and will be asked to vacate the premises 30 minutes after the event ends.
• No problem, feel free to contact me: Hello@MelissaEsposito.com
• Note: Due to the nature of my job, I am frequently on the phone with travel suppliers. Email is often the fastest and best way to reach me.
• Kindly note my business hours of 9am-3pm EST, M-Th. I am available outside business hours by appointment.
Submitting information via this reservation form does not automatically confirm your reservation. We will put your trip on hold & email you an invoice for review & approval within 1-2 business days.
It is your responsibility to review the invoice upon receipt to ensure 100% accuracy. Please check thoroughly for any discrepancies or errors. Vacations By Melissa is NOT responsible for errors, or any fees associated with necessary changes after 24 hours of receipt.
* IMPORTANT! Please enter your legal name(s) EXACTLY as appears on your valid passport. Additional fees may apply if a reservation has to be changed due to incorrect information. Vacations By Melissa is not liable if the information below is not entered correctly!
ARE YOU USING A DEBIT CARD?
Most debit cards have daily charge limits. Depending on your bank, this limit may be as low as $500.
Please confirm the daily charge limit with your bank prior to submitting a large debit card payment. If you attempt to charge over your daily limit, your card will be declined.
DOES YOUR PASSPORT EXPIRE WITHIN SIX MONTHS OF YOUR TRAVEL DATE?
A passport is required for international travel, including for children & babies. Many countries require that passports be valid for six months AFTER RETURN DATE OF TRAVEL. If you have additional questions, please contact me.
ARE YOU PREGNANT OR PLANNING TO BECOME PREGNANT?
Pregnancy Restrictions: Some trips have restrictions for pregnant travelers. For example, cruise lines will not board a passenger after her 24th week of pregnancy. Ask me for more details
Travel Insurance and Pregnancy: Please read the coverage info carefully. In many policies, pregnancy is considered a pre-existing condition and is not a covered cancellation reason. In this case, you may want to consider "Cancel for Any Reason" coverage, an optional upgrade.
ARE YOU TRAVELING WITH A CHILD WITHOUT BOTH BIOLOGICAL PARENTS PRESENT?
Children under 18 years of age not traveling with both parents or legal guardian(s) may need to present a notarized letter from the absent parent/guardian granting permission to travel outside the United States. This letter should also authorize the adult to provide emergency medical care if necessary.
Please refer to this website for more information and sample letters.
HAVE YOU EVER BEEN CONVICTED OF A FELONY?
You may not clear customs if you have been convicted of a felony. Please contact your attorney to review the specifics of your case.
HAVE YOU EVER BEEN CONVICTED OF A DUI/DWI?
If you are traveling to Canada and have been convicted of a DUI or DWI you will likely not be admitted to the country.
A DUI/DWI is a felony in Canada and entrance to non-residents is tightly controlled. Please contact your attorney to learn more.
DO YOU OWE BACK CHILD SUPPORT?
You may be detained at customs if you owe child support. Please contact your attorney to discuss prior to payment.
BEFORE PROCEEDING, DO ANY OF THESE SCENARIOS APPLY TO YOU?
next: travel insurance >>
"I don't need travel insurance. I am going on this trip no matter what!"
do I need travel insurance?
Famous last words.
But guess what? That's not why you purchase travel insurance.
Like auto, health, and home insurance, travel insurance is for covering the unexpected.
Scenarios where travel insurance will cover your booty?
In other words…stuff happens. Travel insurance is a small price to pay for peace of mind.
Travel insurance is typically based upon your total trip cost, state of residence and traveler age.
Select YES on the reservation form to receive a QUOTE for this important protection.
•Two days before your vacation an immediate family member unexpectedly passes away
• Right before the trip you break a bone, end up in the hospital, etc.
• Your employer revokes your vacation time, or even worse you are laid off
• You’re enjoying your vacation when one evening you trip and fall and need medical attention
• Your flight is cancelled because the incoming plane is stuck in a city experiencing a snowstorm
Did you know that most US health insurance plans, Medicare and your credit card DO NOT provide medical coverage outside the United States? If you're leaving the country without travel insurance then you're taking a HUGE risk.
something to think about
next: passport info >>
<< back to scenarios
A passport is required.
Current passport processing time is 18 to 24 weeks.
If you do not have a passport yet, this doesn’t allow much time for a hiccup. I strongly recommend that you get your passport applications submitted NOW!
*If you have a passport, check your expiration date.
Do not wait, do not pass go, because there is NO get out of jail free card on this thing! DO NOT get a Passport card because it is cheaper. That only works for travel by car, crossing the borders to Mexico and Canada. YOU NEED THE BOOK!
Other important Passport Notes:
1. Check that your passport will not expire within 6 months AFTER your travel dates.That’s right! Did you know most countries require your passport to be valid 6 months past your date of entry & exit to their country?
2. Please verify that your passport complies with all local government requirements prior to departure. Click HERE to review passport + visa requirements for your destination.
3. Make sure that your passport does not have any water damage, tears, or missing pages.
4. Do you have a passport book? A passport book, not card, is required for international travel!
Where to apply for a passport?
I recommend visiting your local post office.
Check online for post offices near you that office passport processing services.
They will ensure that you have all of the proper documentation and application completed correctly.
You can even have your photo done there, making it a one stop shop.
URGENT & IMPORTANT PASSPORT INFORMATION
CONTINUE WITH RESERVATION >>
<< back to travel insurance
Please complete the form below.
You will receive an email confirmation if the form is successfully submitted.
Complete the registration form below to get started reserving your vacation.
There are 4 steps to the form. You must complete all 4 steps to complete processing.
Complete Step 1, click Step 2 and complete, and so on.
After you have completed all 4 sections, click submit.
After your form is received, I will process your reservation and send an invoice for you to approve.
Along with the invoice, you will receive the link to submit your deposit.
If you do not have a passport yet (or are traveling within the U.S.), you may leave that information blank.
Please note that a passport is required to travel outside of the U.S. by air.
<< back to passport info
Book your room for Caitlyn & Howard's Wedding
Please complete the form below. You will receive an email confirmation if the form is successfully submitted. Please note - these reservations will be manually processed during our normal business hours of M-F 9a-3p EST. You may book at your convenience but you should have an invoice within 2 business days.
Having issues with the form? (I recommend using a computer instead of a phone)
Click here to open in a new window.
Caitlyn & Howard have partnered with my travel company for all their destination wedding travel coordination. I'm here to assist them AND you with all reservations any travel-related questions. I'm honored to be just a small part of their big day!