Why a Room Block Contract is Essential for Your Destination Wedding

When I planned my very first destination wedding, I’ll admit—I had no idea what I was doing. (Don’t worry, my sweet cousin thought I did a great job!) I approached her wedding as if I were booking 34 separate rooms for guests heading to the same location. While I made sure the guests were happy and the wedding coordinator was in sync with the couple, looking back, I realize it could have been even better.

What was I missing as a newer travel agent with no mentor? A room block contract—the number one recommendation I have for every single wedding now. But what exactly is a room block contract, and why do you need one? Let me explain!

The Importance of a Room Block Contract

Locking in your rooms so no one else can buy them

When planning a destination wedding, you often start 14-18 months in advance. At that point, it seems like there are plenty of rooms available. But as your wedding date approaches, that availability can change dramatically.

As a travel advisor, I can secure a block of rooms directly with the hotel through a contract. This guarantees that your rooms are held out of inventory, so no one else can book them. It also means you can choose the exact room categories you want, and the prices are locked in. Even if those rooms sell out to the public, they remain reserved for you!

Perks and Rebates

The Hidden Gems of Room Block Contracts

Another major advantage of a room block contract is the perks and potential rebates. Simply telling the hotel that you have a group coming is nice, but it doesn’t obligate them to offer you anything special. However, with a room block contract, you can secure valuable benefits.

These perks might include a free reception, an upgraded welcome party, or bonuses toward your wedding décor. Additionally, many couples receive cash back after the wedding based on the number of rooms they contracted. On average, my couples have received over $6,000 back, just for hosting their wedding with a contract!

Working with a Destination Wedding Expert

Navigating the Room Block Contract with Confidence

You might have heard that contracts can be scary—and, yes, they can be. They include legal stipulations, attrition dates, penalties, and special terms and conditions. But here’s the good news: I’m an expert when it comes to room block contracts. I’ve read, negotiated, and signed dozens of these agreements. I’ve made it my mission to help couples like you understand the important details, stay fully informed, and protect you from any concerns, so you can host the most incredible destination wedding—without the stress!

If a destination wedding is on your horizon, grab my free guide below to get a clear idea of what it could cost you! As always I am here to help with any questions!